Structured Site Records, Without the Paper Trail
Utilities and groundworks projects generate critical documentation. Excavation details, asset records, permit confirmations and reinstatement evidence must be accurate and accessible.
WorkMobile replaces scattered paperwork and spreadsheets with a structured system that ensures every job, inspection and variation is properly recorded and easy to retrieve.
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Standardise Every Field Record
Use mandatory fields to ensure asset details, depths, materials and sign-off are captured before work is marked complete.
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Reliable on Live Sites
Works 100% offline. Data saves locally and syncs automatically when signal returns, even on rural, underground or infrastructure projects.
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Instant Proof of Work
Generate branded PDF reports with time-stamped photos and signatures, ready for client submission or internal approval.
Still Managing Utilities Jobs Across Paper, Spreadsheets and WhatsApp?
Running Utilities and Groundworks Projects Shouldn’t Feel Like a Paper Chase. If you’re still:
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Recording excavation details in notebooks or loose sheets.
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Agreeing variations or reinstatement notes verbally.
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Storing permit confirmations and photos across email and WhatsApp.
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Waiting for paperwork to return before closing jobs or submitting valuations.
… it’s time for a more reliable way to keep field records structured and under control.
Real results for real business
Our field teams can't believe it's so simple to use'.
The underlying success of the solution is its flexibility and adaptability. WorkMobile® is compatible and can be integrated with most back office systems.
Before adopting WorkMobile, we faced challenges as a result of some inconsistencies within site reports. After completing our trial with WorkMobile, we and our clients were very impressed with the results – it provided us with an effective way to standardise the site report process.
Permits and Site Documentation, Without the Folder Clutter
Stop the “has the permit been signed?” calls.
Give crews instant access to project-specific RAMS, permits to dig, method statements and safety documentation directly on their device.
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All the Documents They Need
Store up-to-date drawings, site packs and safety documentation so teams always work from the latest version.
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Proof of Compliance
Ensure operatives confirm they have reviewed RAMS, permits and method statements before excavation begins.
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No Signal? No problem
Documents remain accessible offline, even on remote infrastructure or buried utility works.
Just the right document, in the right hands, at the right time.
From Excavation Completed to Documented and Approved
When work is finished on site, the record should already be complete.
With WorkMobile, excavation details, asset records, reinstatement photos and client sign-off are captured before the crew leaves.
Everything is time-stamped and stored against the project.
The office can review activity immediately. No waiting for paperwork. No uncertainty over what was installed and when.
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Instant Office Notification
The moment a crew submits the job, the office can review photos, permits and sign-off without delay.
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Quality Control
Catch missing asset details or incomplete reinstatement records while the team is still on site.
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One-Click Approval
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Approve completed works in seconds and generate a professional PDF report for the client or authority, keeping valuations moving.
Book a 15 minute Demo
No sales pressure, just simple friendly advice.
How Utility & Groudworks Teams Use WorkMobile
Plan and Respond to Work
Schedule crews and dispatch excavation or installation jobs across multiple sites while keeping the office informed of progress.
Capture Photos, Signatures and GPS
Record time-stamped photos, location data and client sign-off to create clear proof of excavation, installation or reinstatement work.
Dispatch Job Information to Site
Send permits, site details and work instructions directly to engineers so crews arrive prepared.
Keep Key Documents Offline
Access permits to dig, RAMS and infrastructure drawings on the device, even on remote sites with limited signal.
Record Site Activity with Digital Forms
Capture excavation records, inspection results and asset installation details using structured digital forms.
Approvals and Sign-Off
Supervisors review completed work quickly and generate professional reports ready for project records or client submission.
Forms typically used in Utilities & Groundworks Teams
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Excavation records
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Asset installation forms
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Permit-to-dig acknowledgements
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Reinstatement checklists
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Daily site logs
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Plant and equipment inspections
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Incident reports
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Labour timesheets
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Quality inspections
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Handover documentation
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All forms can be tailored to match your existing paperwork.
Keep the Office and Field Fully Aligned
Every completed job is logged, time-stamped and instantly visible to the office.
Service history stays organised by site. Photos, parts used and sign-offs are stored in one structured record.
Stay on Top of Utilities and Groundworks Projects
• Reduce time spent chasing site paperwork
• Maintain clear reinstatement and asset records
• Improve visibility across crews and subcontractors
• Support faster valuations and invoicing
• Reduce risk of disputes over completed works
• Work confidently offline on remote sites
Works Across Utilities & Infrastructure Projects
WorkMobile supports:
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Water and drainage contractors
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Gas and electric utilities
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Fibre and telecom installations
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Groundworks and civils teams
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Infrastructure maintenance contracts
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Multi-site and long-term projects
Whether managing local groundworks or national infrastructure projects, WorkMobile keeps your records structured and accessible.
Here are just a few examples
Excavation and Installation Works
Scenario
Your teams carry out trenching, ducting, drainage or service installations across multiple live sites and public areas.
Problem
Site activity is recorded on paper or noted later, and photos of reinstatement or buried services are stored separately. When asset records are requested later, information must be manually gathered.
Solution
Engineers complete structured digital job records on site before reinstatement. Photos, installation details and sign-off are captured in one place, creating a clear asset record for future reference.
