Before businesses had access to computers, smartphones and tablets to help them function on a day-to-day basis, they had to rely on paper. Previously, paper was a sufficient resource, as businesses could use it to easily document business transactions, write receipts or even plan new product designs.
But as time has progressed, so too has technology and it has now become an integral part of our lives. You only need to look at somebody in the street and they’ll most likely be equipped with some form of technology, whether it be a smartphone, music player or tablet.
In our professional lives, technology is also playing a major role, with more and more employees wanting to drop traditional processes in favour of more modern working digital practices. Our recent ‘Death of the paper trail’ report, which investigates how companies are currently using paper, found that 89% of workers now want their employers to invest in more technology. They stated it would be more beneficial to work for businesses that are replacing paper with digital technology, as it would reduce errors and the time they spent on file management.
Despite paper being successfully used by companies for decades, it is now quickly becoming redundant and is leading to a range of compliancy disasters for businesses, such as legal disputes when important paper documents are lost. It is also leaving employees frustrated, with 53% admitting they are finding it hard to keep paper files organised.
What is most surprising is the types of solutions that employees want businesses to invest in, as just under half (46%) would like their companies to invest in email – a technology that has been around for well over a decade now. This illustrates that many businesses are yet to adopt even the most basic forms of technology, which, in an increasingly technology savvy world, is an alarming finding.
But, email isn’t the only technology that employees would like to use in the workplace. Almost half (44%) want to see more cloud computing solutions adopted to make storing documents easier, with a third (32%) wanting to see greater uses of mobile devices that will allow them to store, capture and access data remotely.
With employees voicing their technology requests, the onus is on businesses to give their staff the tools to make their working lives easier and more productive. Luckily for businesses, there is now a multitude of solutions available for them to choose from. Our own WorkMobile solution, for instance, converts paper documents into digital versions that can be stored in the cloud. Cloud storage means that employees can access, edit and save documents whether they are working in an office, at home or at a remote location, alleviating the need for workers to carry around files of paperwork that could potentially be lost.
Digital documents have the added benefit of being extremely cost-effective for businesses, as they remove the need to continually spend money on printing equipment and resources. Therefore, money can be saved and invested in innovative workplace technology to help satisfy employees and allow for a more efficient working environment.
Paper has long been a core component for businesses, but times are changing and so too are the ways employees want to operate. With technology becoming more and more influential in our lives, people are urging their companies to stay up-to-date and move into the 21st century. But, with some businesses still to adopt even the most basic forms of technology, the risk is that these slow adopters could see their employees turning to their more tech-savvy competitors, which could spell long-term staffing issues for those laggard companies. The time to switch to digital is now.