Before the days of smartphones and computers, paper played a huge role in helping companies to go about their daily business. From documenting a transaction to even just making a brief note as a reminder to do something.
As technology has developed though, businesses have started to swap paper-based process for more modern practices, such as sending emails or digitally sharing documents via the cloud. Even some of the sectors that are often perceived as traditional, such as law and finance, are increasingly adopting paperless working policies. According to our ‘Death of the paper trail’ report, which investigated how companies are using paper, 80% of employees in the legal sector and 77% in the financial sector state that their bosses have implemented paperless policies.
But, there are still some sectors that are lagging behind when it comes to switching from paper to digital processes. And this is leaving businesses in these industries open to serious compliancy issues. Our research found that 20% of employees in both the governmental and education sectors have seen extremely important documents lost or misplaced, that has resulted in legal disputes or compliancy issues. 12% of employees in the IT sector have also witnessed extremely important documents misplaced by being left lying around rather than stored safely.
More worrying, however, an over-reliance on paper is putting employees at an increased risk of having a workplace injury. One in 20 workers have seen an accident occur because their company was too reliant on paper. The retail sector is the worst culprit, as one in ten employees have witnessed a workplace accident due to workers not being provided with the appropriate safety information, resulting in procedures not being followed and injury to employees.
So, in the search for more effective and efficient ways of working, how can these businesses leave paper in the past for good?
Adopting digital data capture tools could be one solution that help companies reduce their reliance on paper and save money in the process. Our own WorkMobile solution, for instance, allows paper documents to be converted into digital versions that can be stored in the cloud. Cloud storage is extremely beneficial for businesses as it means that employees can access, edit and save documents from any location and at any time through just a mobile device. So, digital versions of employee health and safety handbooks can be accessed at any time, helping keep workers up-to-date with correct procedures.
Digital documents are not only quicker and more convenient to access, they are also more cost-effective. Businesses can save money on printing equipment and paper-based resources, as manuals and documents won’t need to be continuously printed out. Instead, digital versions can be edited through a mobile device or PC, saved on the cloud and then sent to the correct user – quick, simple and hassle free.
Paper has long been the life-blood of businesses, but times have now changed, and new problems require modern solutions. Ditching paper for digital tools, such as data capture and mobile devices, have made working processes more efficient and cost effective, helping to save companies valuable time and money. Those businesses that do continue to rely on paper risk serious compliancy issues, which could cost them dearly if they’re not addressed.
For more information, please visit: www.workmobileforms.com/