Being efficient is key to running a successful business. As a business leader, if you’re not using your resources effectively, you’ll find you’re wasting a lot of time and money and won’t be maximising your outputs as well as you could be. You’ll also struggle to compete with rival businesses that are already working to streamline their processes.
But don’t panic. There is a solution. With the vast amount of technology now becoming available, they present a wealth of opportunity for business owners to get their company affairs in order and cut down on waste.
One really effective way to improve efficiency is by reducing the amount of physical paperwork you have to deal with. I’m sure we can all agree that rummaging through mountains of documents and unorganised filling cabinets is frustrating. It’s also extremely time consuming and not very practical.
This is where cloud technology comes in. Data storage services, such as Dropbox, Google Drive and Microsoft OneDrive, are a revelation for businesses as they allow users to save and organise huge amounts of data. And the greatest thing? This information can then be accessed from anywhere, on any device and at any time. One day you could be working on a document in the office on a laptop, and the next day you may have to access it on your smartphone while on the way to a meeting. In today’s 24-7 society, this presents a whole host of benefits. No more mislaid forms, or time wasted running back to the office to print a document off. All of the information is there when you need it. Not only this, but your colleagues can also work collaboratively on the same document, making for more efficient workflows and communication.
By adopting cloud-based services such as these, you’ll be saving yourself not only time, but also money. We’ve calculated that our paperless WorkMobile data capture solution saves businesses on average around £2,089 per employee every year. For small businesses in particular, where money can often be limited, these cost savings will go a long way towards relieving some of the financial pressures. With one less thing to worry about, you can then focus on important tasks that will drive your business forward.
Another consequential benefit of introducing cloud services into business processes is the ability to work more flexibly. It’s no longer necessary to be chained to your desk for 10 hours a day. With mobile solutions, such as cloud-based services, and powerful handheld devices like smartphones and tablets, we can now work from anywhere and with the same efficiency as if we were using a desktop computer – even when in a different country. This advancing tech makes conducting international business easier than ever.
It also enables us to be more productive. The traditional nine to five working model is becoming out-dated, and when you can pick your own working hours, you tend to discover when you’re at your most productive and when you should perhaps take a break. Using your time effectively will enable you to get the most out of your work and will deliver the greatest outcomes. This efficient way of working will in turn equate to increased sales and better business growth.
Businesses can’t afford to ignore the need to become more efficient. There’s likely to be something every business can do to improve their business processes, even those that feel as those they are running their operations seamlessly. And technology is increasingly becoming the answer to greater efficiency. The companies that get on board now and adopt the new tech that’s becoming available will be the ones who reap the vast amount of benefits.