When running a business, it is your legal responsibility as an employer to provide a safe working environment for your employees. Unfortunately, our recent research found that a significant portion of UK businesses are currently not complying with basic health and safety regulations and are putting their workers in danger. One of the most alarming statistics we found was that two thirds (65%) of the employees we surveyed have received no information about their companies’ health and safety policy – despite this being required by law for businesses with more than five employees.
We also found that even when workers were provided with written health and safety guidance, the information provided didn’t explain the risks of the job properly. Around one in four (27%) employees, who have received and read their company’s health and safety manual, thought the information didn’t go into enough detail about their role and the dangers they could face, or how to deal with risky situations that might arise.
It’s clear that there’s still a lot of work to be done to get our businesses compliant and up to speed with current legislation. When keeping their health and safety documents up-to-date, many businesses experience difficulties due to the fact these files are often still printed on paper. Company policies change regularly, which can make it expensive for firms to update their company handbooks every time an amendment needs to be made.
Luckily, it doesn’t have to be this way. Thanks to the increasingly digitalised world we live in, technology now exists to help companies switch to more effective digital solutions.
Rather than relying on paper – which can also be easily damaged or lost – digital versions that are stored in the cloud are a much more efficient and cost effective solution. They can be easily updated as and when regulations change, and new versions of the document can then be sent straight to every employee in the company to ensure full compliance at the click of a button. This is not only quicker and more convenient, but also a more cost-effective solution, as it means that new handbooks don’t have to be printed and physically distributed across the entire company every time new legislation is drafted.
We carried out some additional research to see how well a digital employee handbook would go down with Britain’s workers, and the feedback was extremely encouraging – nearly 70% said that they would find it more beneficial, and more importantly around two-thirds told us that they would be more likely to read an employee handbook if they could access it digitally.
Every employee has the right to feel safe in their place of work, and it’s up to business owners to provide this. Given that the prospect of a Brexit has led to rumours of a significant changes to occupational health and safety rules, ensuring that their company is compliant with the latest legislation will become more important for business owners than ever before.
For more information, please visit: http://www.workmobileforms.com/research-and-whitepapers/